Privacy Policy of victoriafascia.com
Date of creation: September 16, 2025
This Privacy Policy sets out the principles for the collection and processing of User data by the website victoriafascia.com, in connection with the provision of electronic services by the Service Administrator -VICTORIAFASCIA Martyna Kaczmarek, based in Zgorzale (05-500), ul. Jemiołuszki 122, unit 2, Poland, holding NIP (Tax ID): 1231586667 and REGON: 542504301 (“VICTORIAFASCIA Martyna Kaczmarek”).
Use of the Website implies acceptance of the rules described in this Privacy Policy. This Policy also fulfills the information obligations set forth in Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR).
As part of the personal data protection system implemented within the organization, a decision has been made not to appoint a Data Protection Officer, as this is not required under current law. For all matters related to data protection and privacy, please contact: admin@victoriafascia.com. In the case of social media, you may also contact the administrators of the respective social platforms directly.
Legal basis and purposes of data processing
Victoriafascia.com processes and stores your personal data in accordance with applicable laws, in particular the General Data Protection Regulation (GDPR).
Your personal data may be processed for the following purposes and for the corresponding periods:
1. User account management – when creating an account, it is necessary to provide the required information indicated in the registration form. The system also records the IP address used for registration, and after the account is deleted, the data is stored for a certain period for archival purposes and possible legal protection. This allows us to provide you with access to all account features and ensure the security of your data – until the user account is deleted.
2. Order fulfillment and contract execution – in order for us to process your order, you must provide the necessary data, which includes, among others, your first name, last name, and email address. In addition, the system records your IP address and transaction details, such as the payment method and the order value. After the order has been fulfilled, the data is archived for the purpose of meeting tax and accounting obligations – until the contract has been fully executed.
3. Completion of orders by customers – if you start the ordering process but do not finalize it, we may send you an email reminder. For this purpose, we process the data provided during the ordering process.
4. Handling complaints or contract withdrawal – if you decide to submit a complaint or withdraw from the contract, it is necessary to provide basic data that will allow us to process your request. This information is used solely for the purpose of carrying out the return or complaint process and may be stored for archival purposes. In addition, some of this data is included in accounting records in order to meet legal requirements.
5. Newsletter management – if you subscribe to the newsletter, your data, such as your email address, will be used to send marketing information. The system may also record your IP address and activity, for example, whether you opened the message or clicked on a link. You can unsubscribe at any time; however, information regarding your prior consent may be stored for archival purposes – until you unsubscribe from receiving the newsletter.
6. Contact and correspondence management – when you contact us via email or contact form, your data is processed so that we can respond to your inquiry or resolve the issue. The system also records the IP address from which the message was sent. After the correspondence is completed, the data is stored for archival purposes to allow reference to previous arrangements – for the duration of the contact between you and our service.
7. Fulfillment of tax and accounting obligations – in order to properly settle transactions, we issue accounting documents that may contain your data, such as your first name, last name, or tax identification number (NIP). This data is stored in accordance with the applicable tax regulations. Providing such data is necessary to meet legal requirements and to ensure proper bookkeeping – for the period required by law.
8. Archiving – as part of our operations, we store user data in archival systems, both in digital and paper form. Archiving includes various information related to your interactions with our service. This is necessary to maintain operational continuity and to ensure access to historical data – until the information is no longer useful.
9. Defense, establishment, or pursuit of claims – in the case of legal disputes, we may store your data to protect our interests. This includes information related to orders, correspondence, or complaints that may be useful as evidence. This allows us to effectively defend ourselves in the event of potential claims – until the claims become time-barred.
10. Creating advertising audience groups – your email address may be used to create advertising audience groups in advertising systems, such as Facebook Ads. Before sending, the address is encrypted to ensure its security. This form of targeting allows tailoring advertising content to the appropriate user groups – until the information becomes obsolete or you object to its processing.
11. Social media management – if you follow our profiles or interact with our content on social media, we have access to your public profile information. In the case of private messages, we process the data contained in the correspondence solely for the purpose of conducting the conversation. This data is used in accordance with the terms of service of the respective social media platform – for as long as the information remains available on the social media platform.
12. Analysis and statistics – we use analytical tools that collect anonymous data about the use of our website. This information helps us better understand user needs and optimize the functioning of the service. We do not have access to data that would allow the unequivocal identification of an individual – until the information becomes obsolete or you object to its processing.
13. Own marketing – we conduct marketing activities using analytical tools that allow for the personalization of advertising content. The information collected relates, among other things, to user activity on the website, but does not allow direct identification of individuals. The purpose of these activities is to more effectively promote our products and services – until the information becomes obsolete or you object to its processing.
14. Providing additional features using anonymous information – our website may include elements from external services, such as video players or social media integrations. These tools process anonymous data that enable the proper functioning of additional features. However, we do not have access to your personal data in this process – until the information becomes obsolete or you object to its processing.
15. Fulfillment of obligations related to personal data protection – in accordance with data protection regulations, as the data controller, we are obliged to enable users to exercise their rights, such as access to their data or its deletion. We process only the information necessary to fulfill these obligations. These actions aim to ensure full compliance with GDPR – until the limitation period of our liability as the data controller expires.
16. Fulfillment of obligations under the Digital Services Act (DSA) – as a provider of digital services, we are obliged to respond to reports concerning user content and to cooperate with the relevant authorities. Data is processed only to the extent required by law. These actions serve to ensure compliance with the DSA regulations and to protect the interests of users – until the limitation period of our liability as an intermediary service provider expires. We do not make decisions about you solely based on automated data processing, including profiling, if such decisions could have legal effects or significantly affect your situation. Automation is used, among other things, to automatically generate invoices immediately after the purchase of a product. Although we use tools that analyze data from tracking mechanisms (such as necessary cookies to remember the contents of the cart), we do not consider these activities to have a significant impact on you – they do not change your status as a customer or the terms of any potential contract.
Scope of processed personal data
Depending on the actions you take while using the website or online store, we collect the following personal data:
1. Registration data: first and last name, email address, IP address, invoicing data, data collected in the mailing system, information visible in social media profiles, information provided in correspondence.
2. Payment data: data necessary to process payments (e.g., credit card number, bank account details) – however, this data is processed by external payment operators and is not stored on our platform. Please note that automated processing of personal data related to payment for orders in our online store is handled by the external payment operator Stripe. This operator processes personal data in accordance with its own privacy policy and applicable law. VICTORIAFASCIA is not responsible for the processing of personal data by payment operators. Any questions regarding data processing by these operators should be directed to them directly.
3. Platform activity data: such as interactions with content, login data, and user preferences. Your personal data will be stored for the period necessary to achieve each of the purposes listed above, and therefore the processing periods vary depending on the purpose. The end of data processing for one purpose does not necessarily lead to the complete deletion or destruction of the provided personal data, as the same set of data may be processed for another purpose for the period specified for that purpose. Complete deletion or destruction of the data occurs when we have fulfilled all purposes and in other cases specified under the GDPR. If the processing of personal data is based on your consent, you have the right to withdraw this consent at any time; however, this will not affect the lawfulness of processing carried out based on consent before its withdrawal.
Requirement to provide data
Providing data for the purposes listed above is necessary to deliver these services. If you do not provide this data, the service cannot be provided. Providing personal data for marketing purposes is voluntary. If you do not consent to the processing of personal data that you provide while using the website, services, and other functionalities, including data stored in cookies, your personal data will not be processed for this purpose.
Recipients of your personal data
Your data may be transferred to entities processing personal data on behalf of the controller, such as invoicing system providers, IT service providers, technical support, courier companies, hosting providers, and marketing agencies – provided that these entities process the data based on a contract with the controller and strictly in accordance with the controller’s instructions. Your data may also be transferred to the tax office to the extent necessary to fulfill tax, accounting, and reporting obligations. This particularly concerns any declarations, reports, statements, and other accounting documents that contain the personal data provided to us.
Your data may also be made available to entities authorized to obtain it under applicable law, e.g., law enforcement authorities, in the event of a request based on the appropriate legal basis (such as for ongoing criminal proceedings). Some processing operations of your personal data may involve transferring it to third countries, for example, if you choose the option of international shipping.
Rights related to the processing of personal data
You have the following rights in relation to the processing of your personal data by us:
1. Right of access to your data, including obtaining a copy of the data.
2. Right to request rectification of the data.
3. Right to request deletion of the data (in certain situations).
4. Right to request restriction of data processing.
5. Right to data portability, i.e., to receive your personal data from the controller in a structured, commonly used, machine-readable format.
6. Right to withdraw consent to the extent that data is processed based on consent. Withdrawal of consent does not affect the lawfulness of processing carried out based on consent before its withdrawal.
7. Right to object to data processing when it is carried out for the purposes of legitimate interests of VICTORIAFASCIA – for reasons related to your particular situation, i.e., factual circumstances that did not exist at the time of data collection if the data was collected directly from you, or factual circumstances that existed at the time of collection but were not known to VICTORIAFASCIA if the data was not collected directly from you.
8. Right to object to data processing if it is carried out for direct marketing purposes.
9. Right to lodge a complaint with a supervisory authority (President of the Office for Personal Data Protection).
To exercise the rights listed above, please contact us at admin@victoriafascia.com.
Final Provisions
This Privacy Policy is regularly reviewed and updated. Any changes to this Privacy Policy due to amendments in legal regulations, changes in the services offered on the VICTORIAFASCIA website, or the development of VICTORIAFASCIA website functionalities will be promptly communicated to you via an announcement on the VICTORIAFASCIA website or in an email sent to you if you have an account on the VICTORIAFASCIA platform. The VICTORIAFASCIA website contains links or other references to external websites or social media platforms (e.g., Instagram) and to VICTORIAFASCIA profiles on such portals, which are not owned by VICTORIAFASCIA. VICTORIAFASCIA has no influence over and is not responsible for the way personal data is processed by the owners of these portals. However, the Privacy Policy applies accordingly to VICTORIAFASCIA profiles within these services. Individuals who follow such links are also subject to the privacy policies and cookies posted by the administrators of the external websites. We encourage you to review these policies. VICTORIAFASCIA is not responsible for the data processing policies of other entities and organizations, social media service providers (e.g., Instagram), operating systems, portals, or services, including data that may be disclosed to other entities via these social media platforms. Acceptance or rejection of the use of the above data within these portals can be managed in your social media account settings, after logging into your account on the respective platform – under the privacy and advertising settings.
Cookies
Our website, like most online services, uses cookies and other tracking technologies such as pixels, tracking codes, or conversion APIs. These tools collect various data, which we then use for different purposes – from ensuring the proper functioning of the website, to analyzing how users interact with it, to displaying personalized advertisements. If you want more information about cookies and related technologies, you can refer to the resources below.
Cookies and similar technologies are used only with your consent, unless their use is necessary to provide the services you are using. On your first visit to our website, a notice will appear where you can give consent to the use of these tools and adjust your settings by selecting which of them you want to enable and which to keep blocked. On our website, you can manage cookies and other similar technologies. We have implemented a dedicated privacy tool that allows you to block the elements you do not wish to accept. However, please note that disabling or limiting the use of cookies and similar technologies may cause issues with some functions of our website and may make it difficult to use many other online services. For example, if you choose to block cookies or technologies related to social plugins, certain elements such as buttons, widgets, or interaction features with these services may become unavailable to you.
Cookies and similar technologies are used to ensure the correct operation of various functions of our website. They make it possible, for example, to remember the contents of your shopping cart for a certain period after adding products, maintain an active session after logging in, correctly submit forms, and integrate video and audio players or social plugins. Additionally, we use cookies and other technologies for statistical, analytical, and marketing purposes, which allows us to better tailor our services to your needs. Cookies also store information about the privacy settings you choose in our consent management tool. Some of these cookies or technologies come from external providers of the tools we use. In such cases, these companies may have access to the data collected through their tools.
